Masjid programs software for the classes that run every week.
Weekend Quran school, adult Arabic, a youth halaqa: each one a program with its own schedule, capacity, pricing, roster and attendance in the Community Portal. Free to start, and Programs come with Basic at $19/mo.
The weekend school runs on a Google Form, an envelope and one volunteer's phone.
Registration is a form somebody built two years ago. Fees are cash in an envelope or a transfer to a personal account. Attendance is a printed sheet, when there is one. Parent messages go to a WhatsApp group that half the parents muted after the first week.
It works until the volunteer who holds it together moves, and then the roster, the payment history and the parents' numbers leave with them. The next person starts from nothing, in the same week the term starts.
Programs on Ummah put the class, its sessions, its pricing, its roster and its messages in one place that belongs to the masjid. It is live in the Community Portal today. Ummah is free to start, and Programs come with Basic at $19/mo.
Every class, with its schedule and how full it is.
The Program Directory lists your active, draft, past and archived programs with their category, schedule and enrollment against capacity. Arabic for Adults on Tuesday evenings, a twelve-session Seerah circle, a weekend Quran school with 180 places: one page, one glance.
- Active, draft, past and archived programs, filtered by category
- Schedule and enrollment against capacity on every card, with spots left
- Active programs and total enrollment counted at the top
- Duplicate a program to set up next term in a minute
A class with a price, a member price and a refund policy.
One form: name, cover, type, category, dates and times, capacity, location and room. Then pricing, with a lower price for members and a refund policy the parents can read before they pay.
- Single-session or multi-session, with a category like Quran, Arabic, Youth or Family
- Capacity, so a class of 25 stops at 25
- One-time pricing with a member price
- A refund policy stated on the program, so nobody argues in week three
Roster, attendance and messages, per program.
Each program has its own tabs: Details, Sessions, Pricing, Registration form, Roster, Registrations, Attendance, Analytics and Messages. The teacher opens the class, sees who is enrolled, marks who came, and messages the families, without leaving that page.
- A registration form you design, per program
- Roster and registrations in one place, with enrollment against capacity in the header
- An Attendance tab per program, so you know who actually came
- Messages to the enrolled families from the program itself
Reach the weekend school parents, and only them.
Program participants are added to your member directory automatically, and members carry tags like Weekend School Parent. When there is a closure or a schedule change, announce to that tag and the message reaches the right families.
- Program participants become members automatically
- A Weekend School Parent tag on the member record
- Announce to the tag; the count shows before you send
- Email and Text buttons on each parent's record for the one-to-one
The jobs of a weekend school and where they live
Every task a Sunday morning depends on, and where it is done today.
| The job | On Ummah | The usual way |
|---|---|---|
| Registration | A registration form per program, with capacity | A Google Form, and a second one when the first fills up |
| Fees | One-time pricing with a member price, paid online | Cash in an envelope, or a transfer to a personal account |
| Refunds | A refund policy stated on the program | Decided case by case, argued case by case |
| Roster | Roster and Registrations tabs on the program | A spreadsheet on one volunteer's laptop |
| Attendance | An Attendance tab per program | A printed sheet, if anyone printed it |
| Parent messages | Messages from the program, or an announcement to a tag | A WhatsApp group half the parents muted |
| Next term | Duplicate the program and change the dates | Rebuild everything from scratch |
| Handover | Everything stays in the masjid's portal | Leaves with the volunteer |
Based on Programs in the Ummah Community Portal today.